Job Listings

Yes, we are currently looking for qualified candidates that fit the job descriptions below!

Administrative Assistant

Direct Hire

This Administrative Assistant position primarily supports one person, but will also be responsible for office services. The position is for a growing company in the commercial real estate industry. Job responsibilities include ordering supplies, maintaining equipment contracts, processing payments, heavy calendaring, arranging travel, processing expense reports, screening inquiries, preparing correspondence, creating reports, editing and creating presentations on PowerPoint, on boarding new employees, and working with the marketing team with materials and events. Hours are 8:00-5:00 or 8:30-5:30, and overtime will be minimal. A four year degree is preferred, and solid Microsoft office skills are needed. The office is welcoming and energetic. My client is offering a competitive salary, solid benefits, and parking on site. Great people and an opportunity to grow. Ideally, this person will be proactive, adept at prioritizing, an excellent communicator, and very organized. Please contact us immediately, as my client is ready, and motivated, to find the perfect person for them. Job ID 106699

$52-64K

Santa Monica

Administrative Assistant

Direct Hire

This position offers a ton of diversity in job responsibilities. A solid administrative support background coupled with a “make things happen” mindset is what we are seeking. The environment is team-oriented, the office is busy, and the company really cares for their employees and their clients. Some basic accounting is needed, but my client will train if you don’t have an accounting background, but you can’t be afraid of numbers. Job duties include answering phones, assisting with quarterly reports, preparing invoices for payment, assisting on projects, scheduling, typing memos and other correspondence, and much more. This client places a huge emphasis on taking care of their clients and you can get involved with helping out their clients in many different ways. A four year degree is preferred. A professional and friendly demeanor fits very well in this position. Growth is offered, but won’t be immediate. We are in search of a sharp person who learns quickly and truly cares about how they interact with other people. Solid Word, Excel, and Outlook. Outstanding written and verbal communication skills are required, not to mention the ability to listen to others. You must be proactive and organized. You should have at least 1-3 years of administrative support experience. My client is eager to see candidates, so please contact us immediately. Job ID 106688

$44-53K

Hollywood

Temporary Positions

Temporary

We are currently working on temporary positions in West Los Angeles and the San Fernando Valley. Our clients are in need of candidates with solid Word/Excel/Outlook, and experience with administrative support functions. Positions are short term and long term, and are primarily Receptionist, Administrative Assistant, or Executive Assistant. Professional, friendly, and responsible people are desired. Most temporary positions pay between $13.00 -$19.00 per hour, depending on experience and the type of position being filled.

$13.00-19.00/hour

Los Angeles

Executive Assistant

Direct Hire

This position requires an Executive Assistant with no less than 5 years of EA experience working for a C-level person. Heavy calendaring, scheduling, travel arrangements, and preparing for board meetings. You must have strong writing and communication skills. Job duties include preparing correspondence and expense reports, meeting minutes, and memos. The ability to develop relationships with board members, vendors, and co-workers is crucial. Poise, discretion, and confidence are necessary to succeed in this position. Strong Word, Excel, and Outlook are required, and a four year degree is ideal. If you are resourceful, flexible, proactive, and ready to work hard, we need to talk. The hours are typically 8:00-5:00, but some overtime will be needed, especially around board meetings. Great opportunity for a person who likes to be busy and wants a challenge. Job ID 052819

$55-70K

Sherman Oaks

Administrative Coordinator

Direct Hire

Do you have a professional services industry background (finance, consulting, commercial real estate, etc.) and at least 4 years of administrative assistant experience? Do you enjoy working in a smaller office setting (10-15 people)? If so, we want to chat with you as you might be the type of person our client is looking to hire. The ideal candidate is organized, process oriented, and proactive. This person will be involved with the execution of agreements between offices, preparing and distributing bi-monthly status reports, maintaining several internal tracking reports, initiating and closing client files, and requesting and preparing required documentation. Job duties also include scanning, filing, and preparing labels. Strong Microsoft Office skills are required (Word, Excel, Outlook, and some PowerPoint). A four year degree is preferred. The environment is professional (not stuffy), so a person with a friendly and professional demeanor who understands the need for discretion fits well here. Job responsibilities also include calendaring/scheduling, arranging travel, typing correspondence, preparing expense reports, and assorted projects. Outstanding communication skills (written and verbal) are needed. Job ID 051619

$44-51K

West Los Angeles

Administrative Assistant

Direct Hire

Does working for a stable company that offers growth potential appeal to you? My client is searching for an experienced Administrative Assistant (3-5 years) with a four year degree in business, accounting, finance, or a similar area. Any commercial real estate experience would be a huge plus. Strong computer skills (Word, Excel, and Outlook) are needed, as well as the ability to handle multiple tasks at once. The ability to communicate effectively is crucial and excellent writing skills are needed as well. Some basic accounting will be involved in this position (processing invoices, coding invoices, etc.). The ideal candidate is focused, resourceful, discreet, and displays a professional demeanor. This person will produce reports, update lists, and needs to work well with the team. Smaller office of a large company. Great opportunity! Job ID 011619

$46-51K

Beverly Hills