This Administrative Assistant position primarily supports one person, but will also be responsible for office services. The position is for a growing company in the commercial real estate industry. Job responsibilities include ordering supplies, maintaining equipment contracts, processing payments, heavy calendaring, arranging travel, processing expense reports, screening inquiries, preparing correspondence, creating reports, editing and creating presentations on PowerPoint, on boarding new employees, and working with the marketing team with materials and events. Hours are 8:00-5:00 or 8:30-5:30, and overtime will be minimal. A four year degree is preferred, and strong Microsoft office skills are needed. The office is welcoming and energetic. My client is offering a competitive salary, solid benefits, and parking on site. Great people and an opportunity to grow. This position will move to an Office Manager role in a couple years. Ideally, this person will be proactive, adept at prioritizing, an excellent communicator, and very organized. Please contact us immediately, as my client is motivated to find the best person for this opening. Job ID 106699
You must have a four year degree and enjoy managing and maintaining a database. We are in search of a person to fill this long-term, part-time position that will begin in mid-August. Standard work hours are 8:30-2:30 and this position will run through early-mid March of 2020. Strong Word and Excel skills are needed, along with experience with Google platforms, and of course, you must have database experience. The environment is busy, but fantastic. You work with passionate people who really care about making the work environment pleasant and inviting. This person will process application paperwork, organize it, and contact people to make sure all the necessary information has been provided. You will scan documents, schedule interviews, prepare audit files, and always do it with a cheerful and positive demeanor. In the past, this has been a great opportunity for a person taking a gap year, or a parent looking for part-time work. Assisting with the preparation of department events is also part of the job description. Outstanding written and verbal communication skills are required, not to mention the ability to listen to others. The ability to go from working alone to working with a team should be seamless. This is a temporary position only, so please do not respond if your goal is a permanent position. Job ID 071519
We are currently working on temporary positions in West Los Angeles and the San Fernando Valley. Our clients are in need of candidates with solid Word/Excel/Outlook, and experience with administrative support functions. Positions are short term and long term, and are primarily Receptionist, Administrative Assistant, or Executive Assistant. Professional, friendly, and responsible people are desired. Most temporary positions pay between $13.00 -$19.00 per hour, depending on experience and the type of position being filled.
This position supports two high-level executives, and you must have at least 5-7 years of Executive Assistant experience working for C-level people. Heavy calendaring, scheduling, travel arrangements, and preparing for board meetings. You must have strong writing and communication skills. Job duties include preparing correspondence and expense reports, meeting minutes, and memos. The ability to develop relationships with board members, vendors, and co-workers is crucial. Poise, discretion, and confidence are necessary to succeed in this position. Strong Word, Excel, and Outlook are required, and a four year degree is ideal, but not essential. If you are resourceful, flexible, discreet, and ready to work hard, we need to talk. The hours are typically 8:00-4:00 or 4:30, but some overtime will be needed, especially around board meetings. Great opportunity for a person who likes to be busy and wants a challenge. Job ID 106701
Do you have a professional services industry background (finance, consulting, commercial real estate, etc.) and at least 4 years of administrative assistant experience? Do you enjoy working in a smaller office setting (10-15 people)? If so, we want to chat with you as you might be the type of person our client is looking to hire. The ideal candidate is organized, process oriented, and proactive. This person will be involved with the execution of agreements between offices, preparing and distributing bi-monthly status reports, maintaining several internal tracking reports, initiating and closing client files, and requesting and preparing required documentation. Job duties also include scanning, filing, and preparing labels. Strong Microsoft Office skills are required (Word, Excel, Outlook, and some PowerPoint). A four year degree is preferred. The environment is professional (not stuffy), so a person with a friendly and professional demeanor who understands the need for discretion fits well here. Job responsibilities also include calendaring/scheduling, arranging travel, typing correspondence, preparing expense reports, and assorted projects. Outstanding communication skills (written and verbal) are needed. Job ID 051619
West Los Angeles
We are filling this temporary-to-hire position for a great company. You must be available to start working right away, so currently employed people are probably not a good fit. This is a busy position with lots of responsibility and you must be organized and able to handle a lot of different tasks. Solid Word/Excel/Outlook are necessary. Some basic accounting experience is needed, and you must understand the need to care for their clients. The ideal candidate has great communication skills, a pleasant/professional demeanor, and the ability to prioritize. Standard hours with minimal overtime. Great people to work with, and benefits are offered once the position becomes permanent. Candidates need to have at least 3 years of administrative support experience. Job ID 106704
$47-51K (once perm)